What to request before importing gemstones from India

Importing gemstones from India works smoothly when paperwork and lot descriptions are agreed before payment. Use this list whether you buy online from photographs or after an in-person visit.

Lot identity

Request for each parcel:

• Clear photographs (face-up and profile) and, where possible, a short rotating video
• Approximate carat weight, piece count, and size or dimension range
• Gem type, colour grade notes, and clarity comments
• Origin claim (if stated) and treatment status
• Availability and hold period

Commercial terms

Confirm in writing:

• Unit of sale (per carat, per piece, or per lot)
• Currency and total payable
• Advance payment amount and accepted methods
• Who pays shipping, insurance, and any bank charges
• Expected dispatch timeline after advance clearance

Documents to expect with the shipment

Ask what will travel with the goods:

• Commercial invoice / original bill
• Packing list matching the lot description
• House authenticity or quality statement from the seller
• Any third-party report if agreed in advance
• Export-related paperwork as applicable for the route and value

Compliance on your side

Importers should also prepare for:

• Customs classification and duties in the destination country
• Local disclosure rules for treatments
• Insurance coverage that matches declared value

Practical tip for remote buyers

If you evaluate from website photographs, reference the exact lot or gem category in your WhatsApp enquiry so the exporter can quote the same stones you reviewed. Ambiguous “send me sapphires” messages slow both pricing and compliance checks.

Malik Exports is authorized by the Government of India, a GJEPC member, and registered with DGFT and Udyam. We ship selected lots fully insured with our house authenticity certificate and original bill. Contact us on WhatsApp to align documents before you import.